Biennial Review 18-20
University of Saint Mary Drug-Free Schools and Communities Act (DFSCA) Biennial Review
Biennial Review 18-20
CONTENTS
- Background
- Biennial Review Process
- Procedures for Distributing Annual AOD Notification to Students and Employees
- Description of University of Saint Mary Alcohol and Other Drug Prevention Programming
- Copies of the Policies Distributed to Students and Employees
- Goals for Alcohol and Drug Prevention Initiatives
- Data
- Students
- Employees
- Compliance Checklist
- Supplemental Checklist
- Summary of AOD Strengths
- Recommendations for Improvement
Background
The Drug-Free Schools and Campuses Regulations (34 CFR Part 86) of the Drug-Free Schools and Communities Act (DFSCA) require institutions of higher education (IHEs), such as the University of Saint Mary, to conduct a biennial review of their Alcohol & Other Drug (AOD) programs and policies with the following objectives:
- To determine the effectiveness of the AOD prevention program and to identify any needed changes that need to be implemented.
- To ensure that campuses enforce the disciplinary sanctions for violating standards of conduct consistently.
The Biennial Review must also include data relevant to:
- The number of drug- and alcohol-related violations and fatalities occurring on the campus or as part of their activities that are reported to campus officials.
- The number and type of sanctions the IHEs impose on students or employees as a result of such violations or fatalities.
In order to certify its compliance with the 34 CFR Part 86, the University must:
- Adopt and implement a drug prevention program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by all students and employees both on school premises and as part of any of its activities.
- Develop a sound method for annually distributing the policy to every student and employee.
The University of Saint Mary Biennial Review Task Force convened in Spring 2021 to conduct the 2018-2019– 2019-2020 Biennial Review.
The Division of the Vice President for the Keleher Learning Commons & Student Development, the Director of Human Resources, and the Director of Financial Aid provide primary oversight for prevention education, policy development, and enforcement.
Biennial Review Process Task Force
The current biennial review was conducted by the following individuals:
- Sr. Diane Steele, President
- Danielle Theiss, Vice President for the Keleher Learning Commons and Student Development
- Stephanie Walker, Human Resources Director
- Dr. Christina Dunn Carpenter, Campus Counselor
- Heidi Reid, Director of Financial Aid
- Rob Miller, Vice President for Athletics
- Raeann Bromert, Head Athletic Trainer
- Nancy Bramlett, Chief Financial Officer and Vice President for Finance
The review examined:
- The Higher Education Amendments of 1998, (P.L. 105-244) and the Drug-Free Schools and Communities Act Amendments of 1989, (P.L. 101-226): https://www.govinfo.gov/content/pkg/STATUTE-103/pdf/STATUTE-103-Pg1928.pdf
- U.S. Department of Education, Complying with the Drug-Free Schools and Campuses Regulations: https://safesupportivelearning.ed.gov/sites/default/files/hec/product/dfscr.pdf
- EDGAR, Part 86 Compliance Checklist: https://safesupportivelearning.ed.gov/resources/complying-drug-free-schools-and-campuses-regulations-edgar-part-86-guide-university-and
- Related student and employee policies including:
- USM’s Drug Free Workplace Environment Policy – located on internal employee human resources system and listed in this document
- USM’s Employee Alcohol and Drug Policy– located on internal employee human resources system and listed in this document
- USM’s Drug & Other Alcohol Prevention Program: https://www.stmary.edu/aod-policy
- USM’s Smoke and Tobacco Use Policy: https://espire.stmary.edu/ICS/icsfs/Smoke_and_Tobacco-free_Policy_Final.pdf?target=58b5ca1d-8dce-420c-a78d-df5a1a7e98b8
- USM’s Student Code of Conduct: https://www.stmary.edu/handbook#conduct
- USM’s Student-Athlete Handbook 2019-2020: http://www.gospires.com/d/2019-2020/Student_Athlete_Handbook_-_2019-2020.pdf
- Annual Notification processes and related documentation for students and employees identifying the standards of conduct, policies, laws, types of violations, health risks, and sanctions.
- University of Saint Mary Student Handbook: https://www.stmary.edu/handbook
- University of Saint Mary Residence Life Handbook: https://www.stmary.edu/handbook#residence
- University of Saint Mary Annual Campus Security and Fire Safety Report
- Leavenworth, Kansas Campus Location: https://www.stmary.edu/d/2020_Annual_Security_Report_Leavenworth_Campus_updated.pdf
- Overland Park, Kansas Location: https://www.stmary.edu/d/2020_Annual_Security_Report-__Overland_Park_Campus_Updated.pdf
- University of Saint Mary AOD Incidents and Sanctions
- Institutional AOD current programs, support resources, and services and local and regional support services
- AOD Policies and Prevention Programs and Biannual Reviews from peer institutions
The intention of this document is to meet the Drug-Free Schools and Campuses Regulations (34 CFR Part 86) of the Drug-Free Schools and Communities Act (DFSCA) for conducting a Biennial Review. This report is published in compliance with the Drug Free School and Campuses Regulations, Part 86 of the Education Department General Administrative Regulations (EDGAR). Under the provision of these regulations, colleges and universities receiving federal funds are required to maintain and assess an alcohol and other drugs (AOD) prevention program.
Procedures for Distributing Annual AOD Notification to Students and Employees
The University of Saint Mary strives to remain in compliance with the requirements of the Drug-Free Schools and Communities Act. The University has adopted and implemented programs to prevent the abuse of alcohol and use or distribution of illicit drugs both by students and employees both on its premises and as part of any sponsored activities. The University of Saint Mary has a written AOD policy that is distributed to students through the Student Handbook, new student orientation, and website. The AOD policy is distributed to employees upon hire and is posted on the internal intranet site, ADP WorkforceNow. Available at: https://www.stmary.edu/aod-policy
The written materials annually distributed to all employees and students contain the following:
- Standards of conduct that prohibit unlawful possession, use or distribution of illicit drugs and alcohol in its property or as part of its activities.
- A clear statement of disciplinary actions and sanctions that the University will impose on students and employees for policy violations.
- A description of the applicable legal sanctions under local, state, and federal law.
- A description of the health risks associated with the use of illicit drugs and abuse of alcohol.
- A list of prevention, counseling, treatment, and resources available.
Description of University of Saint Mary Alcohol and Other Drug Prevention Programming
The University of Saint Mary strives to create programming that complements, educates, and provides awareness to the implications of AOD policy violations on the individual, community, and University level.
Below is a sample of AOD specific programs conducted between August 2018 through May 2020.
- Resident Assistant Training regarding AOD elements specific to residential students
- Conducted mandatory athlete orientation regarding AOD elements and NAIA standards of conduct.
- Coordinated Counseling Center availability for student support and information regarding AOD elements.
- Facilitated on-campus events focused on AOD education and prevention.
- New Student Orientation - Incoming first-year and transfer students complete the required Everfi’s Alcohol EDU educational training
- Counseling Services was awarded a grant in Fall of 2019, which provided training of peer educators through a collaboration between NASPA/CPAMM (Coalition to Prevent Prescription Medication Misuse). The University of Saint Mary was designated as a pilot study to train students to become peer educators/counselors and develop an outreach program that highlighted strategies to prevent misuse of prescription medications among college students. Ten students were trained. Through the fall semester, the training was offered on site, and the students developed an outreach program.
- Student disciplinary sanctions include online educational training through the platform Everfi for alcohol and drug prevention and misuse.
Student and Employee Prevention and Support Resources
- Campus Counselor Dr. Christina Dunn Carpenter
- Location: Miege 112
- Website: https://stmary.libguides.com/counseling
- Email: Dunncarpenter299@stmary.edu
- Phone: 913-758-6267
- Campus counselor provides student individual and group counseling related to drug and alcohol prevention. Drug and alcohol misuse screenings for students are also available using the AUDIT (Alcohol Use Disorders Identification Test)
- New Directions Employee Assistance Program (EAP) New Directions
- Website: https://www.ndbh.com/Solutions/EmployeeAssistanceProgram
- Phone: 1-800-624-5544
- Substance Abuse and Mental Health Services Administration (SAMHSA)
- SAMHSA’s National Helpline, 1-800-662-HELP (4357), (also known as the Treatment Referral Routing Service) or TTY: 1-800-487-4889 is a confidential, free, 24-hour-a-day, 365-day-a-year, information service, in English and Spanish, for individuals and family members facing mental and/or substance use disorders. This service provides referrals to local treatment facilities, support groups, and community-based organizations. Callers can also order free publications and other information.
- Website: https://www.samhsa.gov/find-help/national-helpline
- FindTreatment.gov
- Website: https://findtreatment.gov/
- Learn about finding quality treatment, the different types of treatment, and what to expect when starting treatment.
DRUG AND ALCOHOL POLICY
DRUG FREE WORKPLACE STATEMENT
DATE: October 15, 2014
TO: All Employees and Students
FROM: Sister Diane Steele, SCL, PhD, President
SUBJECT: Drug-Free Schools and Communities Act Notice
The Drug-Free Schools and Communities Act Amendments of 1989 require all schools and institutions of higher education to adopt and implement a program to prevent the illicit use of drugs and the abuse of alcohol by students and employees on university property or as part of any university activities.
The following statement, which is part of USM’s program adopted to comply with this act, is being distributed to you as required by law. If you have any questions regarding this statement or wish to receive further information on the university’s Drug-Free Schools and Communities Act program, you are encouraged to contact Teresa Lee, Director of Human Resources or Deborah Shaddy, Counselor, Office of Student Life.
University of Saint Mary Statement of Prevention of Alcohol Abuse and Drug Use on Campus and in the Workplace
STANDARDS OF CONDUCT
The University of Saint Mary supports and endorses the Federal Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act amendments of 1989 (“Acts”). Pursuant to these Acts, the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance or abuse of alcohol (as defined in these Acts) by an employee or student on university property or as part of any university activity is prohibited. Any employee or student of the university found to be abusing alcohol or using, possessing, manufacturing, or distributing controlled substances in violation of the law on university property or at university sponsored events shall be subject to disciplinary action in accordance with applicable policies of the university. For employees and students, the university will take appropriate action for such infractions, up to and including termination or dismissal.
As a condition of employment, all employees shall abide by the terms and conditions of the Acts. As such an employee must notify the university of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. Such notice shall be provided in writing by the employee to the Director of Human Resources. The university will in turn, notify as appropriate, the applicable federal agency of the conviction within ten days of its receipt of notification of the conviction. For such conviction, the university will take appropriate personnel action, up to and including termination, within thirty (30) days of receiving notice of such conviction. Employees may also be required to satisfactorily participate, at their expense, in a drug abuse assistance or rehabilitation program as approved for such purposes by a federal, state, or local health, law enforcement or other appropriate agency before being allowed to return to work. For purposes of this policy, a conviction means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the federal or state criminal drug statutes.
LEGAL SANCTIONS
Employees and students are reminded that unlawful possession, distribution or use of illicit drugs or alcohol may subject individuals to criminal prosecution. The university will refer violations or proscribed conduct to appropriate authorities for prosecution. Federal regulations and state laws provide penalties of fines and imprisonment for violations of the criminal statutes which include possessing, offering for sale, possessing with the intent to offer for sale, distributing or manufacturing controlled substances such as opiates, narcotics, depressants, stimulants or hallucinogenic drugs.
In the State of Kansas, the legal drinking age is 21. Consumption of alcohol by a minor is punishable by a minimum $200 fine. Furnishing alcohol to a minor is also punishable by a minimum $200 fine. Violation of Kansas drinking law can result in increased fines and incarceration. A conviction for driving under the influence of drugs or alcohol can also result in fines in excess of $500, community service, mandatory treatment programs, license revocation, and/or incarceration.
In the State of Kansas, it is also illegal to be involved with controlled substances, including prescription drugs obtained or used contrary to the prescription. Violation of the Kansas drug laws also may result in incarceration and substantial fines.
Federal law contains other laws regulating drugs and controlled substances. Under federal law, illegal possession of a controlled substance can result in a fine of at least $1,000 and up to one year imprisonment for a first offense. Penalties increase when an offender has been convicted of prior drug-related offenses. Illegal possession of a controlled substance can also result in the forfeiture of property, civil fines, and the loss of federal benefits. Trafficking controlled substances can also lead to substantial fines and lengthy prison sentences, including life in prison. Conviction for violation of federal drug laws may also result in loss of federal aid for financing education.
The City of Leavenworth regulates alcoholic beverages including places of public consumption. Conviction for violation of the Leavenworth Ordinances can result in fines and incarceration.
Additionally, most municipalities have ordinances criminalizing possession of marijuana, and in the case of Leavenworth and Overland Park, mandatory jail time is imposed even for first time convictions under its ordinance.
More details on federal, state, and local drug and alcohol law can be obtained in consultation with the vice president for student life or the director of human resources.
HEALTH RISKS
Abuse of alcohol and use of drugs is harmful to one’s physical, mental and social well-being. Accidents and injuries are more likely to occur if alcohol and drugs are used. Alcohol and drug users can lose resistance to disease and destroy their health. Tolerance and psychological dependence can develop after sustained use of drugs.
Alcoholism is the number one drug problem in the United States. Alcoholism takes a toll on personal finances, health, social relationships and families. It can have significant legal consequences. Abuse of alcohol or use of drugs may cause an individual driving a motor vehicle to injure others and may subject the abuser to criminal prosecution. Drunk drivers are responsible for more than half of all traffic fatalities.
More specifically, the major categories of drugs are listed below and include the significant health risks of each.
AMPHETAMINES - Physical dependency, heart problems, infections, malnutrition and death may result from continued high doses of amphetamines.
NARCOTICS - Chronic use of narcotics can cause lung damage, convulsions, respiratory paralysis and death.
DEPRESSANTS - These drugs, such as tranquilizers and alcohol, can produce slowed reactions, slowed heart rate, damage to liver and heart, respiratory arrest, convulsions and accidental overdoses.
HALLUCINOGENS - may cause psychosis, convulsions, coma and psychological dependency.
COUNSELING, TREATMENT OR REHABILITATION PROGRAMS
Many community agencies are available to assist employees and students seeking alcohol and drug counseling and treatment. Among these agencies are the university-sponsored Employee Assistance Program (for full-time and part- time regular university staff and dependents), the Guidance Center, Johnson/Leavenworth/Miami Regional Prevention Center, Johnson County Mental Health Center and the Johnson County Substance Abuse Center. In addition to these, many area hospitals and community agencies are available to provide drug and alcohol counseling services. Employees may receive this additional information through Human Resources (Mead 200). Students may receive additional information through Campus Counseling (Saint Mary Hall, 4th floor).
SANCTIONS
An employee who violates any provision of this policy shall be subject to appropriate disciplinary action including suspension, demotion, non-renewal and/or termination as provided in the Employee Handbook. In addition, any employee who violates the Standards of Conduct as set forth in this Statement of Prevention of Alcohol Abuse and Drug Use may be subject to referral for prosecution.
A student who violates any provision of this policy or of the Alcohol and Other Drug Policy found in the Student Handbook are subject to sanctions. A violation will be governed by the University’s Non-Academic Conduct Disciplinary Procedures and, if a violation is found, appropriate sanctions will be implemented, up to and including dismissal and/or a referral to appropriate law enforcement authorities.
DEFINITIONS
The term “controlled substance” as used in this policy means substances included in Schedules I through V as defined by Section 813 of Title 21 of the United States Code and as further defined by the code of Federal Regulations, 21 C.F.R. 1300.11 through 1300.15. The term does not include the use of a controlled substance pursuant to a valid prescription of other uses authorized by law.
The term “alcohol” as used in this policy means any product of distillation or a fermented liquid which is intended for human consumption and which is defined in Chapter 41 of the Kansas statutes.
Alcohol and Other DRUG (AOD) POLICY AND PREVENTION PROGRAM
University of Saint Mary, as a Catholic liberal arts university, seeks to maintain
an atmosphere conducive to the pursuit of learning and to a healthy and wholesome
social environment. University of Saint Mary considers its students to be adults
who will comply with its Alcohol and Other Drug policy (AOD) and federal, state, and
local law regulating alcohol and drug use.
The university, however, attempts to educate members of the university community as
to the health risks associated with alcohol and drugs and the effects of alcohol and
drug use and abuse on themselves, their families, their friends, and their colleagues.
USM also tries to teach students to be responsible for their behavior and make them
aware of the effects of their behavior on others within and outside of the university
community. USM also provides confidential counseling service for alcohol and drug-related
problems where needed. In keeping with the laws of the United States Government,
the State of Kansas, and the City of Leavenworth, University of Saint Mary establishes
these policies regarding alcohol and drugs.
Current Law
In the State of Kansas, the legal drinking age is 21. Consumption of alcohol by a minor is punishable by a minimum $200 fine. Furnishing alcohol to a minor is also punishable by a minimum $200 fine. Violation of Kansas drinking law can result in increased fines and incarceration. A conviction for driving under the influence of drugs or alcohol can also result in fines in excess of $500, community service, mandatory treatment programs, license revocation, and/or incarceration.
In the State of Kansas, it is also illegal to be involved with controlled substances,
including prescription drugs obtained or used contrary to the prescription. Violation
of the Kansas drug laws also may result in incarceration and substantial fines.
The university voluntarily complies with the substantive provisions of the federal
Safe and Drug-Free Schools and Communities Act of 1994, which prohibits the unlawful
possession, use, or distribution of illicit drugs and alcohol by all students on the
property of University of Saint Mary or as part of any educational program or activity.
Federal law contains other laws regulating drugs and controlled substances. Under
federal law, illegal possession of a controlled substance can result in a fine of
at least $1,000 and up to one year imprisonment for a first offense. Penalties increase
when an offender has been convicted of prior drug-related offenses. Illegal possession
of a controlled substance can also result in the forfeiture of property, civil fines,
and the loss of federal benefits. Trafficking controlled substances can also lead
to substantial fines and lengthy prison sentences, including life in prison. Conviction
for violation of federal drug laws may also result in loss of federal aid for financing
education. The City of Leavenworth regulates alcoholic beverages including places
of public consumption. Conviction for violation of the Leavenworth Ordinances can
result in fines and incarceration.
More details on federal, state, and local drug and alcohol law can be obtained in
consultation with Campus Safety and Security.
Health Risks
Abuse of alcohol and use of drugs is harmful to one’s physical, mental and social well-being. Accidents and injuries are more likely to occur if alcohol and drugs are used. Alcohol and drug users can lose resistance to disease and destroy their health. Tolerance and psychological dependence can develop after sustained use of drugs.
Alcoholism is the number one drug problem in the United States. Alcoholism takes a toll on personal finances, health, social relationships, and families. It can have significant legal consequences. Abuse of alcohol or use of drugs may cause an individual driving a motor vehicle to injure others and may subject the abuser to criminal prosecution. Drunk drivers are responsible for more than half of all traffic fatalities.
More specifically, the major categories of drugs are listed below and include the significant health risks of each.
- AMPHETAMINES - Physical dependency, heart problems, infections, malnutrition and death may result from continued high doses of amphetamines.
- NARCOTICS - Chronic use of narcotics can cause lung damage, convulsions, respiratory paralysis and death.
- DEPRESSANTS - These drugs, such as tranquilizers and alcohol, can produce slowed reactions, slowed heart rate, damage to liver and heart, respiratory arrest, convulsions and accidental overdoses.
- HALLUCINOGENS - may cause psychosis, convulsions, coma and psychological dependency.
University Regulation of Alcohol
Students are prohibited from being intoxicated while on university property or attending a university-sponsored or university-financed function or while holding themselves out as representatives of the university. Behaviors indicative of intoxication include such things as staggering, strong odor of alcohol or other drug, incoherence, lack of judgment, or unconsciousness (passed out) or other behaviors which indicate the use or influence of alcohol or other drugs.
A “minor in possession” is defined as a person of less than 21 years of age who has in their possession (for example, car, room, or person) containers of alcoholic beverage. A minor whose breath smells of alcohol will also be considered “in possession.”
“Juice parties” or gatherings at which the alcoholic beverages are combined into one container and commonly shared by those in attendance are not acceptable behavior. Kegs are not allowed for student use at the University of Saint Mary under any circumstances.
Social Event Alcohol Permit Forms
Permission to serve or consume alcoholic beverages at events where students may be offered or served alcoholic beverages in public areas of the university such as social rooms, dining hall, campus picnic areas, academic departments, offices, the circle fountain, or at university-sponsored or university-financed events must be obtained from the vice president for student life or designee prior to the event. Alcohol for such events must be served and distributed by a third-party vendor. USM students, faculty, or staff may not serve alcohol to students. For on-campus events or at university-sponsored or university-financed events, request permission by completing and submitting a Social Event Alcohol Permit Form which is available in the Student Life Office. The Social Event Alcohol Permit Form must be submitted at least fifteen (15) business days prior to the event. Grant or denial of permission to serve alcoholic beverages at a social event is at the discretion of the vice president for student life or president. Alcoholic beverages are never allowed or consumed at university-sponsored athletic events whether the event is held inside or outside, on or off campus.
University Regulation of Other Drugs
University of Saint Mary prohibits the manufacture, distribution, dispensation, possession, sale, transfer, or use of any illicit or illegal drug or controlled substance, including without limitation, marijuana and cannabis-derived material, opium and its derivatives, hallucinogens, amphetamines or methamphetamines, barbiturates, cocaine or crack, and prescription medications illegally obtained. Any student violating this policy will be subject to university disciplinary procedures. Any illicit/illegal drugs, or controlled substances and drug paraphernalia, will be confiscated by the university. Prescription drugs not used in conformity with the prescription are considered illicit or illegal drugs under this policy. The university cooperates with local law enforcement in these matters.
- Marijuana
- Synthetically derived cannabis materials (e.g. K2, Head Trip, Spice, etc...)
- Salvia divinorum, in any form
- Bath salts
- Opium
- Hallucinogens
- Amphetamines
- Methamphetamines
- Barbiturates
- Cocaine/Crack
- Prescription medications illegally obtained (either unlabeled prescription bottle or name on the bottle does not match student’s name)
- Any other types of drugs that are used for their unintended purpose “to achieve a high or elevated state of awareness”
All drugs and drug paraphernalia will be confiscated by the university and turned over to law officials. Any student violating this policy will be subject to university Student Conduct Disciplinary Procedures. The university cooperates with local law enforcement in these matters.
Students are prohibited from being under the influence of drugs while on university property or attending a university-sponsored or university-financed functions or while holding themselves out as representatives of the university. “Under the influence of drugs” is defined as displaying behavior such as staggering, glassy eyes, strong odor of banned substances, incoherence, lack of judgment, unconsciousness (passed out), or other behaviors which indicate the use or influence of drugs. Residence Life reserves the right to bring in law enforcement officers and canines to inspect residence halls without notice.
Marijuana is not legal in the State of Kansas. The State of Kansas, local law enforcement authorities, and USM do not recognize medical marijuana cards issued by other states. Possessing a medical marijuana card from another state does not make it legal to use marijuana in the State of Kansas or at USM.
Screening
A student may be required to undergo a drug or alcohol screening (i.e. blood test, breath test, hair test, urinalysis, or gas chromatography mass spectrometry) if, in the judgment of the vice president for student life, or his/her designees, the student is in violation of the university’s Alcohol and Other Drug (AOD) policies. Payment for such screening is the responsibility of the student. While a USM student, a positive drug test will always result in disciplinary actions. Failure of the student to submit to any alcohol or drug screening on request as provided by the AOD policies will be considered an additional violation of this AOD policy and admission of guilt.
Consequences for AOD Policy Violation
Violations of the AOD Policy will be addressed pursuant to the Student Conduct Disciplinary Procedures. Along with any other appropriate sanctions, consequences of a violation of the university AOD policy may include one or more of the following:
- Required attendance and completion of a drug or alcohol education course;
- Rehabilitation;
- Treatment program satisfactory to the university;
- Required periodic alcohol and drug screening;
- Reporting the matter to appropriate law enforcement authorities, which, in any event, may be required in some cases involving violations of federal, state, or local alcohol or drug-related laws;
- Disciplinary fines and sanctions up to and including dismissal from the university which will effectuate appropriate resolution;
- Disciplinary probation which could result in extra-curricular activity suspension, including athletics.
A student may be required to present a statement of successful or continued successful participation in drug or alcohol rehabilitation satisfactory to the university and further drug and alcohol screening as a condition of continued enrollment. The cost of such rehabilitation, including communications between the drug or alcohol rehabilitation provider and the university and all drug and alcohol screenings, is the responsibility of the student. Violations of the university AOD policy by a student-athlete are reported to the athletic director.
As permitted by law, the university also reserves the right to release information about alcohol or drug related disciplinary violations to parents of students.
Smoke and Tobacco-Free Campus Policy
Issue date: October 2018
Effective Date: February 2, 2019
In an effort to provide a safe and healthy environment, and to promote the health and well-being of all students, faculty, and staff, all University of Saint Mary locations are smoke and tobacco-free.
Scope & Eligibility
The Smoke and Tobacco-Free Campus Policy applies to all students, faculty, staff, contractors, clients, and visitors of the University of Saint Mary.
Definitions:
Smoking: inhaling, exhaling, burning, carrying, using, or igniting a pipe, cigar, cigarette, electronic cigarette, vaping/water device, hookah; or other use of any smoking device or instrument
Tobacco use: smoking, chewing, or any other use of tobacco products Policy.
The University of Saint Mary prohibits smoking and tobacco use at all University of Saint Mary locations. Under this policy, smoking and/or the use of tobacco products is prohibited to include the following:
- All University locations, buildings, structures, and grounds.
- All University Parking Lots (including personal vehicles).
- All Vehicles owned or leased by the University Enforcement & Compliance
All are responsible for compliance and enforcement with the policy. Violations of this policy will be subject to disciplinary action, up to and including dismissal from the University.
Violation of policy will result in university Student Conduct Disciplinary Procedures.
Student Alcohol Policy Sanctions
A variety of educational sanctions are assigned AOD policy violations. The most common sanction for a first offense is a general warning and an essay. The essay is focused on the health risks associated from alcohol consumption and an overview of the AOD policy. If other concerning behaviors are involved in the alcohol violation, counseling is often required on a short-term basis with the campus counselor as well as an on-campus alcohol assessment conducted by the campus counselor.
Student Drug Policy Sanctions
One egregious offense may result in the student’s removal from the residence halls, a mandatory drug test, and educational sanctions and fines. Distribution and manufacturing of drugs would, in most cases, result in expulsion. Possession and/or use of most drugs on campus results in a mandated drug test which the cost is charged to the student. The offending student may also be referred to an off-campus therapy program if the results show engaging in more than moderate drug use.
Employee Alcohol/Drug Policy (sanctions)
There are a variety of sanctions that may be applied to employees’ AOD policy violations. Possible sanctions include: referral to the Employee Assistance Program who could then refer the employee directly to a drug/alcohol treatment program or a direct referral to a drug/alcohol treatment center for an assessment in the case of alcohol violations. In all cases, employee-violations of University of Saint Mary’s AOD policy will result in disciplinary action, up to and including termination.
Student-Athlete Alcohol and Drug Policy
http://www.gospires.com/d/2019-2020/Student_Athlete_Handbook_-_2019-2020.pdf
Alcohol Policy
The University of Saint Mary Athletic Department expects all student-athletes to adhere to federal, state and institutional regulations and policies with regards to alcohol use. Any violations of Alcohol and Drug policy will be subject to the USM Office of Student Affairs and the Athletic Department in a cooperative effort.
Violations of Campus Alcohol Policy (see USM Student Handbook)***
The following steps will follow any sanctions administered by the Office of Student Development.
- 1st Offense -A meeting with Director of Athletics and Head Coach to determine corrective actions.
- 2nd Offense-Penalties as determined by the Athletic Department and Student Development, including possible suspension from athletic team.
Drug Policy
The University of Saint Mary Athletic Department expects student-athletes to adhere to federal, state and institutional regulations and policies with regards to drug use.
Violations of the Alcohol and Drug policy will be subject to the USM Office of Student Development (see USM Student Handbook) and the Athletic Department in a cooperative effort.
USM Athletic Trainers will conduct random drug testing each month. Athletic Trainers will administer testing if deemed necessary.
Drug Testing
After confirmation of a positive test result the following steps will be taken:
- Test results will be sent to Office of Student Development for USM student conduct process.
- The student-athlete will be suspended from all team competition for a minimum of two calendar weeks in conjunction with Student Development sanctions.
- Positive test sample will be sent to an independent lab for confirmation.
- The individual sport coach will decide further discipline and the student-athlete will be required to meet with the Athletic Director to discuss further sanctions. Additional sanctions may include but are not limited to contacting the parents/legal guardians of the student-athlete and/or athletic team dismissal.
DATA
Drug and Alcohol Student Incident Report: Academic Years 2018-2019 and 2019-2020
The data below represents the number of drug and alcohol offenses committed by students during the term of this analysis.
| Academic Year | Alcohol Violations | Drug Violations | Repeat Offenses | Explusions from Drug or Alcohol Violations | Fatalities Related to Drug or Alcohol |
|---|---|---|---|---|---|
| 2018-2019 | 30 | 32 | 2 | 2 | 0 |
| 2019-2020 | 28 | 30 | 2 | 2 | 0 |
Drug and Alcohol Student Sanctions Report: Academic Years 2018-2019 and 2019-2020
The data below represents the type and number of drug and alcohol sanctions charged to students during the term of this analysis.
| Academic Year | Online Educational Program Completion | Fine | Community Service | Essay | Counseling Referral | Mandatory Drug Testing | Expulsion |
|---|---|---|---|---|---|---|---|
| 2018-2019 | 7 | 15 | 7 | 5 | 0 | 3 | 2 |
| 2019-2020 | 9 | 5 | 6 | 2 | 0 | 1 | 2 |
Online Educational Program Example: Completing Everfi’'s Prevention Training Advanced AlcoholEDU program or Judicial Educator’s Marijuana Module
Fine Example: $50 fine
Community Service Example: Assist Campus Ministry with community service activities for 10 hours or provide community service assistance in the Residence Halls for 5 hours.
Essay: Research the consequences of prescription drug overuse on college students, reflect on your personal usage, and what you plan to do to get help
Counseling Referral: Referral to Campus Counseling or local medical providers
Expulsion: Student dismissed from school
Other Sanction: restorative justice approach used for damage to a facility
Drug and Alcohol Employee Incident Report: Academic Years 2018-2019 and 2019-2020
The data below represents the number of drug and alcohol offenses committed by employees during the term of this analysis.
| Academic Year | Alcohol Violations | Drug Violations | Repeat Offenses | Explusions from Drug or Alcohol Violations | Fatalities Related to Drug or Alcohol |
|---|---|---|---|---|---|
| 2018-2019 | 1 | 0 | 0 | 0 | 0 |
| 2019-2020 | 0 | 0 | 0 | 0 | 0 |
Drug and Alcohol Employee Sanctions Report: Academic Years 2018-2019 and 2019-2020
The data below represents the type and number of employee drug and alcohol sanctions during the term of this analysis.
| Academic Year | Employee Assistance Program Referral | Termination |
|---|---|---|
| 2018-2019 | 0 | 1 |
| 2019-2020 | 0 | 0 |
Alcohol and Other Drug Prevention Goals
The University of St. Mary Alcohol and Other Drug Biennial Review Task Force adopts the following AOD prevention goals written in 1995 by the Substance Abuse Education Initiatives:
- Articulate and consistently enforce clear policies that promote an educational environment free from substance use/abuse.
- Provide ongoing education for members of the campus community for the purpose of preventing alcohol abuse and other drug use.
- Provide a reasonable level of care for substance abusers through counseling, treatment, and referral.
- Implement campus activities that promote and reinforce health, responsible living, respect for community and campus standards, individual responsibility on the campus, and intellectual, social, emotional, spiritual or ethical, and physical well-being of the members.
- Be vocal and visionary in combating the negative issues surrounding alcohol and other drug use and abuse on campus.
AOD Compliance Checklist
Drug-Free Schools and Campuses Regulations (EDGAR Part 86)
- Does the institution maintain a description of its alcohol and drug prevention program?
If yes, where is it located?
- USM’s alcohol and other drug prevention program description is located on USM’s website: https://www.stmary.edu/aod-policy.
- Does the institution provide annually to each employee and each student, who is taking
one or more classes for any type of academic credit except for continuing education
units, written materials that adequately describe and contain the following: a) standards
of conduct that prohibit unlawful possession, use, or distribution of illicit drugs
and alcohol on its property or as a part of its activities; b) a description of the
health risks associated with the use of illicit drugs and the abuse of alcohol; c)
a description of applicable legal sanctions under local, state, or federal law; d)
a description of applicable counseling, treatment, or rehabilitation or re-entry programs;
and e) a clear statement of the disciplinary sanctions the institution will impose
on students and employees, and a description of those sanctions?
- Yes, USM provides annually to each employee and each student, who is taking one or more classes for any type of academic credit written materials that contain the following: a) standards of conduct that prohibit unlawful possession, use, or distribution of illicit drugs and alcohol on its property or as a part of its activities; b) a description of the health risks associated with the use of illicit drugs and the abuse of alcohol; c) a description of applicable legal sanctions under local, state, or federal law; d) a description of applicable counseling, treatment, or rehabilitation or re-entry programs; and e) a clear statement of the disciplinary sanctions the institution will impose on students and employees, and a description of those sanctions. These materials are shared with employees when they are hired and twice yearly through an email message sent to all employees.
- Are the above materials distributed to students in one of the following ways: a) mailed
to each student (separately or included in another mailing); b) through campus post
offices boxes; c) class schedules which are mailed to each student; d) during freshman
orientation; e) during new student orientation; or f) in another manner (describe)?
- The above materials are shared with students shared twice annually through an email mailing message sent to all students to their USM email account.
- Does the means of distribution provide reasonable assurance that each student receives
the materials annually?
- Yes, because we send it twice annually and also when they first are students, we can have reasonable assurance that each student receives the materials annually.
- Does the institution’s distribution plan make provisions for providing these materials
to students who enroll at some date after the initial distribution?
- Yes, all incoming students, regardless of semester throughout the academic year, receive these materials when they become new students. The students would also receive these materials twice throughout the academic year.
- Are the above materials distributed to staff and faculty in one of the following ways:
a) mailed; b) through campus post office boxes; c) during new employee orientation;
or d) in another manner (describe)?
- New employees receive these materials during their hiring process. All employees receive these materials twice annually through an email message mailing.
- Does the means of distribution provide reasonable assurance that each staff and faculty
member receive the materials annually?
- Yes, the distribution methods employed by USM provide reasonable assurance that each staff and faculty member receive the materials annually.
- Does the institution’s distribution plan make provisions for providing these materials
to staff and faculty who are hired after the initial distribution?
- Yes, all staff and faculty receive these materials as part of their hiring process.
- In what ways does the institution conduct biennial reviews of its drug prevention
program to determine effectiveness, implement necessary changes, and ensure that disciplinary
sanctions are enforced: a) conduct student alcohol and drug use survey; b) conduct
opinion survey of its students, staff and faculty; c) evaluate comments obtained from
a suggestion box; d) conduct focus groups; e) conduct intercept interviews; f) assess
effectiveness of documented mandatory drug treatment referrals for students and employees;
g) assess effectiveness of documented cases of disciplinary sanctions imposed on students
and employees; or h) other (please list)?
- For this current biennial review process (2018-2019 and 2019-2020), assessed the effectiveness of documented cases of disciplinary sanctions imposed on students and employees. We examined any student repeat alcohol and other drug violations to assess if there were other steps we could have taken to prevent recurrence. We also assessed all relevant policies and procedures to make updates and changes.
- Who is responsible for conducting these biennial reviews?
- Danielle Theiss, Vice President for the Keleher Learning Commons and Student Development.
- If requested, has the institution made available, to the Secretary and the public,
a copy of each requested item in the drug prevention program and the results of the
biennial review?
- Yes, if requested.
- Where is the biennial review documentation located?
- The biennial review documentation is located on USM’s Drug and Alcohol Prevention Program site: https://www.stmary.edu/aod-policy.
Supplemental Checklist
Drug-Free Schools and Campuses Regulations (EDGAR Part 86)
Description of the AOD Program Elements
1. Alcohol-Free Options
How does your campus provide an environment with alcohol-free options? Please check all that apply:
_X_ Alcohol-free events and activities are created and promoted.
_X_ Student service learning or volunteer opportunities are created, publicized, and promoted.
___ Community service work is required as part of the academic curriculum
_X_ The campus offers a student center, recreation center, coffeehouse, or other alcohol-free settings.
_X_ The student center, fitness center, or other alcohol-free settings have expanded hours.
_X_ Nonalcoholic beverages are promoted at events.
___ Does not promote alcohol-free options.
___ Other:
2. Normative Environment
How does your campus create a social, academic, and residential environment that supports health-promoting norms? Please check all that apply:
_X_ College admissions procedures promote a healthy environment.
_X_ The academic schedule offers core classes on Thursdays and Fridays.
_X_ Exams/projects increasingly require class attendance and academic responsibility.
_X_ Substance-free residence options are available.
___ The campus encourages an increase in academic standards.
___ Faculty and staff are educated about behavioral indicators, student norms, and cultural attitudes related to high-risk or illegal alcohol use.
___ Faculty and staff are educated about behavioral indicators, student norms, and cultural attitudes related to illicit drug use.
_X_ Faculty are encouraged to engage in a higher level of contact with students.
_X_ Students are educated about misperceptions of drinking norms.
_X_ Student leadership (e.g., orientation leaders, resident assistants, fraternity and sorority members, athletes, student organizations) promotes positive, healthy norms.
_X_ Students have opportunities to advise and mentor peers.
_X_ Pro-health messages are publicized through campus and community media channels.
__ Does not promote a normative environment.
__ Other:
3. Alcohol Availability
How does your AOD prevention program limit alcohol availability? Please check all that apply:
_X_ Alcohol is banned or restricted on campus.
_X_ Alcohol use is prohibited in public places.
_X_ Delivery or use of kegs or other common containers is prohibited on campus.
_X_ Alcohol servers are required to be registered and trained.
__ Server training programs are mandatory.
__ Guidelines for off-campus parties are disseminated.
__ The number and concentration of alcohol outlets near campus are regulated.
__ The costs of beer and liquor licenses are raised.
__ The days or hours of alcohol sales are limited.
_ The container size of alcoholic beverages is reduced.
__ Alcohol is regulated by quantity per sale.
__ Keg registration is required.
__ State alcohol taxes are increased.
__ Does not limit alcohol availability.
__ Other:
4. Marketing and Promotion of Alcohol
How does your AOD prevention program limit marketing and promotion of alcohol on and off campus? Please check all that apply:
_X_ Alcohol advertising on campus is banned or limited.
_X_ Alcohol industry sponsorship for on-campus events is banned or limited.
_X_ Content of party or event announcement is limited.
_X_ Alcohol advertising in the vicinity of campus is banned or limited.
_X_ Alcohol promotions with special appeal to underage drinkers is banned or limited.
_X_ Alcohol promotions that show drinking in high-risk contexts is banned or limited.
___ Pro-health messages that counterbalance alcohol advertising are required.
___ Cooperative agreements are endorsed to institute a minimum price for alcoholic drinks.
___ Cooperative agreements are endorsed to limit special drink promotions.
___ “Happy hours” is eliminated from bars in the area.
___ The sale of shot glasses, beer mugs, and wine glasses at campus bookstores is banned.
___ Does not restrict marketing and promotion of alcohol.
___ Other:
5. Policy Development and Enforcement
How does your AOD prevention program develop and enforce AOD policies on and off campus? Please check all that apply:
__ On-campus functions must be registered. (And are allowed only if the majority of participants are employees or outside guests.)
__ ID checks at on-campus functions are enforced.
___ Undercover operations are used at campus pubs and on-campus functions.
__ Patrols observe on-campus parties.
___ Patrols observe off-campus parties.
_X_ Disciplinary sanctions for violation of campus AOD policies are increased.
___ Criminal prosecution of students for alcohol-related offenses is increased.
___ Driver’s licensing procedures and formats are changed.
_X_ Driver’s license penalties for minors violating alcohol laws are enforced.
__ Sellers/servers are educated about potential legal liability.
__ ID checks at off-campus bars and liquor stores are enforced.
_X_ Penalties for sale of liquor to minors are enforced.
_X_ Laws against buying alcohol for minors are enforced.
__ Penalties for possessing fake IDs are enforced.
__ Undercover operations are used at retail alcohol outlets.
_X_ DUI laws are enforced.
___ Roadblocks are implemented.
___ Open house assemblies are restricted.
___ Dram shop laws that apply legal action for serving intoxicated drinkers or minors are established.
___ Does not develop or enforce AOD policies.
A statement of AOD program goals and a discussion of goal achievement:
STRENGTHS
- The University’s current standards and policies provide support for a drug and alcohol-free campus and work environment.
- The University responds to allegations of alcohol and drug use swiftly and is fair in its disciplinary processes and sanctions.
- The University maintains strong relationships with local law enforcement and local resource agencies.
Prevention Program RECOMMENDATIONS
- Other than the annual crime statistics, which include institutionally related violations, the University does not have a good system to determine the level of student alcohol and drug usage. It is recommended that the University identify a system to collect data on alcohol and drug use such as an annual survey to students and employees.
- Promote additional annual co-curricular programming that educates students on appropriate uses and the effects of alcohol and drug use.
- Add additional drug and alcohol support and prevention resources to the AOD Policy
- Have Campus Counselor promote drug and alcohol screenings routinely to students
Have Questions? Contact Us.
University of Saint Mary
admiss@stmary.edu
913-682-5151
See the staff/faculty directory
Have Questions? Contact Us.
University of Saint Mary
admiss@stmary.edu
913-682-5151
See the staff/faculty directory